SECONDARY SCHOOL OFFICE SUPERVISOR

LOCATION:  Crook County High School

START DATE: October 31, 2025

DAYS & HOURS:  225 days per year; 8 hours per day. 

APPLICATION DEADLINE:  Open Until Filled

COMPLETE JOB DESCRIPTION

Position Title:   Secondary School Office Supervisor

Work Days:       225 days per year

Reports to:       Site Administrator - Principal

FLSA Status:     Exempt

Job Summary:

• Performs all duties of a Secretary, although assigned tasks will be more complex, requiring greater knowledge and a higher degree of independent judgment.

• In the absence of the Principal or Assistant, may act with authority in a given area of operation with parents and staff.

• Maintain student body financial records and multi-level funds for athletics, clubs, and activities.

• Able to access, input, retrieve information from a computer and key 50 wpm.

• Maintain confidentiality.

• Perform complex word processing, spreadsheet and data entry tasks.  Able to use the assigned elements of the district's computer network system.

• Perform bookkeeping functions using fund accounting concepts to manage multiple fund balances.

• Assist Principal with budget preparation and management.

• Oversee the setup and use of a point of sale software/hardware system and ensure cash receipts are accurate and deposits are handled appropriately.

• Maintain petty cash accounts and reconcile after events.

• Process certified and classified timesheets.

• Request certified and classified substitutes.

• Fulfill other related duties as assigned.

• Fulfill performance standards identified in the evaluation process as required by the position.

• Fulfill working conditions and physical effort listed below.

• Help to build a new master schedule or make changes to a current one when it is needed.

• Daily announcements both in-house and online.

• Reader board updates as needed.

• Setup and use the calling system to keep in contact with parents and students of important information or events going on.

• Scheduling

• Advance Diploma enrollment and billing.

• Monitor fundraising activities for appropriateness.

• Graduation preparation, collecting fees, reports cards, diplomas

• Documenting attendance and necessary reports.

• Transcripts preparation.

• Student supervision.

• Coordinate and oversee the registration process, managing multiple volunteers.

• School Program technician - Help CCMS staff and CCSD staff with Schoolmaster problems or pulling information out of the system. 

• Class scheduling and balancing for ALL students in the building.

• Balancing of all special education students, high math students, low writing students, and males & females in a teacher’s roster.

• Deals with parents and students pertaining to schedules and changes.

• Makes all schedule changes throughout the school year, manages related fees.

Supervision:

• Of other secretaries in the building, setting schedules and completing performance evaluations.

• Subs in the building (both certified and classified), scheduling and recording time.

• Of students in lunch, hallways, classrooms and afterschool during sporting events.

   

  Minimum Qualifications:

• High school diploma or the equivalent.

• Able to relate well to students, staff and public.

• Read, understand and carry out oral and/or written instructions.

• Able to work effectively with minimum supervision, learn assigned tasks readily and follow established routines and procedures.

• Adhere to the federal requirements of a drug-free work place.

• Accurately transfer, record and convey information, materials and money, as required by the position.

• Able to perform satisfactorily on the district's basic skills test.

• Knowledge of the district's purchase order system.

• Two years secretarial experience or equivalent training.

• Possess or be able to obtain First Aid and CPR certification.

• Computer technology and other equipment used in the work place, as required by the position.

   

  Working Conditions and Physical Requirements:

• Length of Year:  Days As Assigned.  Length of Day:  Hours as assigned by Supervisor.

• Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.

• Responsibilities require the employee be able to sit for long periods of time.

• Working closely with students can be physically and emotionally demanding.

   

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  While performing the duties of this job, the employee is regularly required to talk and hear.  The employee is required to frequently walk (occasionally on an uneven surface), occasionally sit and reach with hands and arms (frequently reaching above the shoulders), stoop, kneel, or crouch.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

   

  Tasks require extreme accuracy and concentration; the employee works with continual interruptions.  Must be able to sit for prolonged periods, with attention to detail and with minimal supervision.

   

  Note:  This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job.  This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment.  The school district may add to, modify, or delete any aspect of this (or the position itself) at any time as it deems advisable.

Crook County School District is an EOE