SCHOOL SECRETARY 

LOCATION:  Crook County Middle School

START DATE:  April 6, 2026

DAYS & HOURS:  211 days per school year; 8 hours per day

APPLICATION DEADLINE:  4:00 pm; Thursday; April 2, 2026

COMPLETE JOB DESCRIPTION

Position Title:                          School Secretary

FLSA Status:                             Non-Exempt

Reports to:                               Site Administrator – Principal

Accountable and Responsive to: Assistant Principals, Human Resource Manager, Superintendent and/or District Office Administration and Confidential District Office Staff.

Job Summary

• Fill a position designated for School Secretary.
• Act as office receptionist, making appointments, giving out approved information, answer phone calls and give appropriate information to callers.
• Perform typing and word processing tasks as required (forms, reports and correspondence).
• Files and retrieves records according to an established filing system.
• Proof reads written materials for accuracy, grammar and word usage.
• In small schools, will maintain student body financial records.
• Operate standard office equipment effectively.
• Able to access, input, retrieve information from a computer and key 40 wpm.
• Maintain confidentiality.
• Fulfill other related duties as assigned.
• Fulfill performance standards identified in the evaluation process as required by the position.
• Fulfill working conditions and physical effort listed below.

Minimum Qualifications:

• High school diploma or post high school certification.
• Able to relate well to students, staff and public.
• Read, understand and carry out oral and/or written instructions.
• Able to work effectively with minimum supervision, learn assigned tasks readily and follow established routines and procedures.
• Adhere to the federal requirements of a drug-free work place.
• Accurately transfer, record and convey information, materials and money, as required by the position.
• Able to perform satisfactorily on the district's basic skills test.
• Knowledge of the district's purchase order system.
• Possess or be able to obtain First Aid and CPR certification.
• Computer technology and other equipment used in the work place, as required by the position.

Working Conditions and Physical Requirements:

• Length of Year: Days as assigned.  Length of Day:  As assigned by Supervisor.
• Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.
• Responsibilities require the employee be able to sit for long periods of time.
• Working closely with students can be physically and emotionally demanding.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  While performing the duties of this job, the employee is regularly required to talk and hear.  The employee is required to frequently walk (occasionally on an uneven surface), occasionally sit and reach with hands and arms (frequently reaching above the shoulders), stoop, kneel, or crouch.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

 Tasks require extreme accuracy and concentration; the employee works with continual interruptions.  Must be able to sit for prolonged periods, with attention to detail and with minimal supervision.

Note:  This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job.  This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment.  The school district may add to, modify, or delete any aspect of this (or the position itself) at any time as it deems advisable.