SECRETARY - INSTRUCTIONAL ASSISTANT II

Limited Duration

LOCATION:  Rimrock Trails Adolescent Treatment Center

          *Rimrock Trails is a nonprofit organization licensed by the State of Oregon to provide co-occurring mental health and addiction treatment for teens ages 12-17 with a primary dependence on alcohol and/or other drugs.

DAYS & HOURS:  6.75 hours per day: IA II/3.25 hrs and Secretary/3.5 hrs.  4 days per week during the school year (Mon - Thu).  Position to start 12/2/19 

Salary: IA II - $13.85 to $15.59 and Secretary $13.99 to 15.88

APPLICATION DEADLINE:  Open Until Filled

IA II JOB DESCRIPTION

JOB SUMMARY:
Under the general supervision of a teacher and/or administrator provides supported educational services in classrooms, resource centers, or other program related areas. Duties and responsibilities depend on class/program assignments and may include participating in physical management.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Supervise and assist students either individually or in small groups in regular and/or special education classes and other school related activities as assigned.
2. May work on a more in-depth basis with individual students and/or the supervising teacher to develop individual lesson plans and strategies for maximizing learning experiences for individual students in a specialized field of education.
3. May administer informational assessment instruments, score objective tests and papers and keep appropriate records for teachers.
4. Confer, as needed, with teachers, resource staff and other school personnel concerning programs and materials to meet student needs.
5. Alerts teacher to any special problems or information concerning students in assigned program.
6. Participate in parent conferences when invited by the supervising teacher.
7. Participate in meetings to share information about program to which assigned when invited by supervising teacher.
8. Manages student behavior across setting using consistent and positive intervention strategies.
9. Participates with teachers and specialists to assist with developing and evaluating student educational goals and objectives.
10. Operates a variety of office equipment as needed, including a computer and copier.
11. Performs clerical support duties as required.
12. Able to access, input, retrieve information from a computer and key 30 wpm.
13. Able to learn assigned tasks readily, with minimal supervision, and follow established routines and procedures.
14. Fulfill other related duties as assigned.
15. Fulfill performance standards identified in the evaluation process as required by the position.
16. Fulfill working conditions and physical effort listed below.

MINIMUM QUALIFICATIONS:
1. Two years of post-secondary study, or
2. An Associate’s Degree, or
3. A passing score on a state or local academic assessment that measures knowledge of and the ability to assist in instructing reading, writing and mathematics.
4. High school diploma or the equivalent.
5. A minimum of two years of school related experience preferable
6. Demonstrate a strong ability to relate well to students, staff and public.
7. Accurately transfer, record and convey information.
8. Communicate clearly and appropriately both in oral and written form in accordance with educational standards.
9. Adhere to the federal requirements of a drug-free work place.
10. Basic knowledge of school rules and procedures.
11. Basic knowledge of computer technology and other equipment used in the work place, as required by the position.
12. Knowledge of clerical skills such as typing, operating office machines and organizing files. Familiarity with test scoring and recording.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
1. Length of Work Year: Days to be assigned. Length of Work Day: To be assigned
2. Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.
3. Lifting may be required.
4. Work with students having a variety of handicapping conditions in large or small groups or 1:1.
5. Supervise students across a variety of learning environments both indoors and outdoors.
6. May be required to deal with bodily fluid spills.
7. May be required to remove clothing soiled by human waste.
8. Maybe required to assist in cleaning students.
9. Work requires standing and moving rapidly for prolonged periods of time.
10. Works closely with students and can be physically and emotionally demanding.

SECRETARY JOB DESCRIPTION:

Job Summary:

Under direction, performs diverse, varied secretarial duties to support the functions of the school.

Essential Duties and Responsibilities:

• Fill a position designated for School Secretary.
• Appropriately maintain and secure confidential records and inquiries.
• Act as office receptionist, making appointments, giving out approved information, answer phone calls and give appropriate information to callers.
• Professionally represent the school and the District in interactions with parents, community, staff, and students.
• Perform general office duties including answering multi-line phones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail.
• Perform typing and word processing tasks as required (forms, reports and correspondence).
• Files and retrieves records according to an established filing system.
• Proof reads written materials for accuracy, grammar and word usage.
• In small schools, will maintain student body financial records.
• Operate standard office equipment effectively.
• Able to access, input, retrieve information from a computer and key 40 wpm.
• Assist students with first aid, from minor to major injuries.
• Fulfill other related duties as assigned.
• Fulfill performance standards identified in the evaluation process as required by the position.
• Fulfill working conditions and physical effort listed below.

Minimum Qualifications:

• High school diploma or post high school certification.
• Able to relate well to students, staff and public.
• Read, understand and carry out oral and/or written instructions.
• Able to work effectively with minimum supervision, learn assigned tasks readily and follow established routines and procedures.
• Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting;   keeping emotions under control; contributing to a positive school culture.  Demonstrated ability to work well with others.
• Ability to appropriately communicate with students, teachers, parents, members of the community.
• Ability to exercise good judgement and to set or modify priorities as necessary.
• Adhere to the federal requirements of a drug-free work place.
• Accurately transfer, record and convey information, materials and money, as required by the position.
• Able to perform satisfactorily on the district's basic skills test.
• Knowledge of the district's purchase order system.
• Possess or be able to obtain First Aid and CPR certification.
• Computer technology and other equipment used in the work place, as required by the position.

Working Conditions and Physical Requirements:

• Length of Year: Days as assigned.  Length of Day:  As assigned by Supervisor.
• Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.
• Responsibilities require the employee be able to sit for long periods of time.
• Working closely with students can be physically and emotionally demanding.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associates with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Crook County School District is an affirmative action/equal opportunity institution.  The District does not discriminate in employment, treatment in, admissions to, or access to its programs, activities, and services on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, or marital or family status, or otherwise as prescribed by applicable state and federal laws and regulations.